Job Applicant Privacy Policy

Operator One is committed to protecting the privacy and security of personal data collected during our recruitment processes. This Job Applicant Privacy Policy outlines how we collect, use, and safeguard your information in compliance with the GDPR and applicable Dutch laws.

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Personal Data We Process

We may collect the following types of personal information about you:

  • Identification and Contact Details: Includes your first and last name, date and place of birth, residential address, telephone number, e-mail address, titles, and gender.
  • Professional Experience: Pertains to your career history, job performance, employment history, previous employers, and any references included in your CV.
  • Educational Background: Covers your diplomas, certificates, internships (including foreign internships), and any special training you have received.
  • Additional Data: Any other personal data you choose to share with us during the application process.

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‍Collection Methods

Your data may be collected through various methods including online application forms,CVs, resumes, interviews, or other forms of assessment. Additionally, we may collect personal data from third parties, such as references from former employers, but only after a job offer has been made to you.

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Purpose and Legal Basis for Processing

  • Contractual Necessity: We process your data to take steps at your request prior to entering into an employment contract and to fulfill our contractual obligations.
  • Legal Compliance: We process data as necessary to comply with our legal obligations, such as verifying eligibility to work in the Netherlands before employment commences
  • Legitimate Interests: We process data to manage the recruitment process, assess the suitability of candidates, and maintain records of the process.

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Data Access

Access to your personal data is restricted to relevant personnel within Operator One who are involved in the recruitment process. This may include HR and recruitment team members, interviewers, managers of the business unit with vacancies, and IT staff if necessary.

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Data Sharing

Your personal data will not be shared with third parties unless a job offer is extended. At this point, we will share your data with former employers to obtain references.

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Data Protection

We implement robust security measures to protect your data from unauthorized access, loss, destruction, or misuse. These include internal policies and IT security measures.

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Data Retention

Unsuccessful job applications will result in your data being held for 4 weeks. With your explicit consent, we may retain your data for 12 months for consideration in future employment opportunities. You may withdraw this consent at any time by contacting us atcareer@o1.eu.

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Your Rights

Under the GDPR, you have rights to access, correct, delete your personal data, withdraw consent, object to processing, and request data portability. Requests should be sent tocareer@o1.eu. For verification purposes, please include a redacted copy of your ID withobscured photo, MRZ, passport number, and Social Security number (BSN).

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Complaints

You have the right to lodge a complaint with the Dutch Data Protection Authority (AutoriteitPersoonsgegevens) at https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteitpersoonsgegevens/tip-ons.

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Policy Amendments

We reserve the right to update this privacy policy as necessary. Changes will be prominently posted on our website.

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Version 1.1

Date: 01-05-2024

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